BYLAWS

ARTICLE I - NAME

This organization shall be known as the OneAEC, herein called "the Association."

ARTICLE II - PURPOSE

The design of the Association is to enhance the personal/professional development of individuals marketing the A/E/C industry. The Association is dedicated to promoting an awareness of our profession and its value to our community.
The goals of the Association include:

1. Provide a means of promotion/visibility for our profession.

2. Be a forum for professional training and continuing education.

3. Serve our existing membership and recruit new members.

4. Act as a source for networking and personal enjoyment.

The Association shall operate not for profit but exclusively for charitable, scientific, literary, or educational purposes.

ARTICLE III - FISCAL YEAR

The fiscal year shall run from January 1st through December 31st. The operations of the Association will be based on the fiscal year.

ARTICLE IV - MEMBERSHIP

IV-I MEMBERSHIP

The membership of the organization shall:

1. Subscribe to the mission and goals of the Association. Be a member in good standing.

IV-II DUES

Association dues will be $125 and will be annually invoiced on December 31st. Payment shall be made directly to the Treasurer. Dues will be pro-rated to $65 for members joining between July 1st and December 31st.

To remain a member in good standing with this Association, the members must keep current Association dues.

IV-III TERMINATION

The Director and Advisory Board, by a majority vote, may terminate the membership of any member for good cause shown; provided however, that such member is given notice by certified mail to the last known address of the member no less than thirty (30) days prior to the date termination is to be considered and after an opportunity to be heard at such meeting of the Advisory Board. Membership may be terminated for reasons other than the above by resignation or nonpayment of dues.

ARTICLE V - GOVERNING BODY

V-I OFFICERS

The Officers of this Association shall consist of a Director and Advisory Board.

A. DIRECTOR

The Director shall be the principal officer of the Association and, in general:

• Represent the Association and act as spokesperson for the Association as needed.
• Preside at all meetings of the membership.
• Facilitate all board meetings.
• Provide Advisory Board with written summaries of any business conducted during general membership meetings and board meetings.
• Notify membership of all Association meetings and activities and coordinate reservations for the Association.
• Oversee financial affairs of the Association including, but not limited to, the collection and distribution of funds.
• Coordinate contact and follow-up with identified speakers/programs.
• Establish 6-month calendar identifying upcoming speakers/programs.
• Schedule at least 5 speakers/programs per year related to the A/E/C industry.
• Solicit input and assistance from the general membership as needed for recruitment of new members and enhancing membership services.
• Maintain membership directory.
• Follow-up with all recruits and new members.
• Plan special events and social activities for the benefit of the membership.

V-II ADVISORY BOARD

The Advisory Board shall consist of OneAEC members assigned to various roles and responsibilities. The property and affairs of the Association shall be controlled and managed by the Advisory Board. The responsibilities of the Adivsory Board may be revised or added as needed.

• Preside at meetings of the membership in the absence of, or at the request of, the Director.

• Represent the Association and act as spokesperson for the Association as needed.
• Solicit input and assistance from the general membership as needed for program ideas and speakers.
• Coordinate contact and follow-up with identified speakers/programs.
• Establish 6-month calendar identifying upcoming speakers/programs.
• Schedule at least 5 speakers/programs per year related to the A/E/C industry.
• Coordinate with Direcor regarding membership notification of upcoming speakers/programs.
• Prepare written agenda for each scheduled speaker/program.
• Solicit input and assistance from the general membership related to public relations.
• Initiate contact with all public media sources, written and oral, and write press re-leases as needed.
• Maintain the Association's web site.
• Plan special events and social activities for the benefit of the membership.

V-III VACANCY

In the event there is no individual available or qualified to serve or a vacancy occurs within the year and prior to the next duly constituted election, the Advisory Board shall choose a member to serve in the appropriate capacity.

ARTICLE VI - ELECTIONS

The Association shall hold annual elections for the purpose of electing Officers. The Advisory Board will oversee the elections to ensure that they are conducted in agreement with these By-laws.

Nominations for Officers will be taken during a special meeting scheduled no later than the regular October meeting. Applications will be sent out to membership for potential new Advisory Board Members. The Advisory Board and Director will review applications. During the special meeting a slate of candidates will be determined by the Advisory Board and announced during the regular November meeting. All members in attendance at that meeting will vote for the acceptance of the slate of candidates recommended by the Advisory Board.

Elected Officers will take office in January and serve a two-year term from January 1st through December 31st.

ARTICLE VII - MEETINGS

VII-I GENERAL MEETINGS

The Association's membership shall meet throughout the year for the transaction of such business that might come before such meeting.

VII-II ANNUAL MEETING

The Association's Board of Directors shall meet annually, on a date designated by the Board, for the transaction of such business as may come before such meeting and to announce the elected Officers for the coming fiscal year. The date of the annual meeting can be changed by a majority vote of the Board of Directors; however, the meeting will take place so that new Officers can assume office in January of each year.

VII-III ADVISORY BOARD MEETINGS

The Advisory Board shall meet as needed, at a time and place established by the Board for the transaction of such business that might come before such meeting. Board meetings may be called, for any purpose or purposes, by the President or by a majority of the Advisory Board.

ARTICLE VIII - DISSOLUTION

A majority vote of the general membership group is required to initiate dissolution of the Association. Dissolution must follow established procedures, rules and regulations governing the Association.

The Association shall use its funds only to accomplish the purposes of the Association and no part of said funds shall inure, or be distributed to the members. On dissolution of the Association, any funds remaining shall be distributed to one or more regularly organized and qualified charitable, educational, scientific, or philanthropic organizations to be selected by the remaining general membership.

ARTICLE IX - INDEMNIFICATION OF DIRECTORS, OFFICERS, EMPLOYEES AND AGENTS

This Association, its committees, its Officers, and its membership individually, shall as a condition of participation agree to hold the Association, its members, and Officers harmless from any financial obligation or legal claim arising out of the actions of its members, either individually or collectively, on behalf of the Association unless those actions are specifically approved by a resolution of the Board of Directors.

ARTICLE X - AMENDMENTS

These bylaws may be altered, amended or repealed and new bylaws adopted by action of a majority of the Advisory Board at any regular or special meeting providing notice is given at least forty-five (45) days prior to the meeting at which the proposed changes are to be considered.
Any reference to gender in these bylaws shall be interpreted as a neutral designation.

AMENDED ON THE 31ST DAY OF OCTOBER 2022

WITNESS:

President: Emily Meyer

Vice President: Bryson O'Neill